The Official Employment Site of Wisconsin State Government
Facebook Twitter LinkedIn  
We are an Equal Opportunity Employer seeking a diverse and talented workforce.

Job View

Wisconsin Historical Society
Electronic Records & Digital Preservation Archivist 
Job Announcement Code(s): 20-01786

Organization Logo
Classification Title: / JAC:
  Job Working Title:
ARCHIVIST 20-01786
    Electronic Records & Digital Preservation Archivist

Type of Employment:
Full Time (40 hrs/week)
Starting salary is $18.32 to $28.00 per hour depending on experience and qualifications ($38,105 to $58,240 annual salary), plus excellent benefits. This position is in pay schedule and range 13-04. A one-year probationary period will be required.
Special Qualifications:
A criminal background check will be conducted prior to an offer of employment to determine if the circumstances of any conviction may be related to the job.
John Obligato, HR Specialist Senior, 608-264-6409,
Bargaining Unit:
Area of Competition:
Deadline to Apply:

Assessment Information:
57200 -  090  Electronic Records & Digital Preservation Archivist 
Preview Assessment  

Login to ApplyEmail A FriendPrintable Version

WHS is searching for an Electronic Records and Digital Preservation Archivist.  This position is in the Library, Archives, and Museum Collections Division of the Wisconsin Historical Society located close to the state capitol and University of Wisconsin Madison. The Wisconsin Historical Society holds one of the premier research collections on North American history in the United States, with library holdings of 3.9 million items and archives of 110,000 cubic feet. The Division is a depository for both federal and state government publications and is the home of the State Archives.

The Wisconsin Historical Society, founded in 1846, ranks as one of the largest, most active and diversified state historical societies in the nation. As both a state agency and a private membership organization, its mission is to help people connect to the past by collecting, preserving and sharing stories. At its core, the Society believes that increasing the public's knowledge of history has profound societal, cultural, and economic benefit. The Society’s values are to Embrace a Spirit of Service, Engage our Expertise, Spark Enthusiasm, Cultivate Inclusion, Exceed Expectations, and Think Big and Grow with Purpose. Its collections, historic sites and museums, historic preservation office and extensive educational programs are focused on enriching and transforming lives through unparalleled access to history.  WHS believes that increasing the public’s knowledge of history has profound societal, cultural, and economic benefit. 

Go to this FAQ for General Information about Positions and Benefits within Wisconsin State Government.

Position Summary:   

The Electronic Records and Digital Preservation Archivist has responsibility to collect, preserve, and make accessible digital records in a manner that ensures continued access to Wisconsin’s heritage. Duties include leading efforts to preserve, describe, and provide access to digital public records and manuscript collection materials; developing processes for the preservation of digital materials acquired in a variety of formats; developing and documenting procedures for the acquisition of digital content; and the migration of digital content over time for preservation and access.  The incumbent supports the work of the section by guiding efforts to acquire, preserve, and make accessible electronic records from Wisconsin state and local governments and by providing direct assistance to state agency personnel in the area of managing electronic records and electronic access systems. This work is accomplished in cooperation with Wisconsin Historical Society IT staff, staff at the Department of Administration, and the University of Wisconsin-Madison Division of Information Technology. The work of this position involves frequent contacts with outside agencies, institutions, and individuals.

The primary goals for this role include:

Appraisal, acquisition, and preservation of state agency electronic records
-Oversees the appraisal, acquisition, and preservation of electronic records with enduring historical value using professional standards and best practices.
-Works closely with the public records archivist to arrange and describe electronic records acquisitions.
-Develops and implements preservation policies and procedures for electronic records and digital collections, including textual files, images, databases, websites, etc. according to best practices.
-Works with external partners in government and private groups to ensure that archival metadata requirements are addressed and incorporated into records management practices.

Digital Repository Development and Administration
-Manages the WHS’s trusted digital repository (currently Preservica) including the ingest of digital resources, metadata management, and discovery aspects of the repository.
-Researches, identifies and plans for the integration of emerging hardware and software capabilities and pursues adoption of best practices techniques relating to electronic public records.
-Works with WHS Collections Division staff and WHS IT to integrate the Digital Repository with other WHS information systems.

Electronic Records Program Development and Outreach Activities
-Works with state agency Records Officers, IT staff and other interested parties to develop and recommend best practices for statewide policies and guidelines governing the creation, management, and preservation of electronic records.
-Provides authoritative records analysis and management consulting services and outreach to public agencies with difficult and complex needs on electronic records issues and best practices.
-Assists agencies with the development of records and information management procedures providing expertise in archives and records management issues, best practices, and standards development for preservation and access.


Your resume and cover letter are a required part of the application and will be reviewed as part of the assessment process. It is important to clearly identify in your cover letter and resume your experience related to these qualifications-

A minimally qualified candidate will have experience in:
o Selecting, acquiring, and accessioning/processing electronic records
o Training and outreach related to electronic records management issues and concerns
o Using metadata standards and protocols (EAD, METS, MODS, PREMIS, Dublin Core, etc.)

A well-qualified candidate will have experience in:
o Selecting & acquiring electronic records with historical value for preservation
o Electronic record preservation in an archive
o Digital record repository developing and administration

How To Apply:   To apply for this position, click “Log In” to access your existing account or to create a new account if you do not already have an account in the system. After you have logged in, click “Apply Now.” You will be asked to provide your personal information and attach a cover letter and resume. To be considered for this position applicants must complete the online process. If you have any questions regarding Wisc.Jobs or need assistance using the system, please contact the HR Contact noted above. Candidates who are deemed eligible will be invited to participate in the next step of the selection process where vacancies exist.

Login to ApplyEmail A FriendPrintable Version

State of Wisconsin
Division of Personnel Management
101 East Wilson Street • PO Box 7855 • Madison, WI 53707
WiscJobs © 2001 - 2020