| THE OFFICIAL EMPLOYMENT SITE OF WISCONSIN STATE GOVERNMENT | |||||
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UW-School of Vet Medicine University Services Associate 1, AdministrationJob Announcement Code(s): 09-03485
This position provides program support in the Office of Academic Affairs (OAA) at the JOB DUTIES: This position performs a variety of functions that are critical to the Office of Academic Affairs such as the School’s Doctor of Veterinary Medicine (DVM) admissions process which includes independently responding to general inquiries regarding admissions, maintaining applicant files and responding to applicants regarding application status, and assisting admissions staff with student open house and applicant visits; receptionist and primary Front Desk contact for students, faculty and visitors/callers responding to inquiries regarding the Program or campus policies and procedures for residency status, tuition, financial aid and housing; schedule conference rooms; make appointments for admissions and academic advising; ability to complete various clerical tasks such as merging word-processing documents, updating database files, copying and distributing materials and maintaining filing systems; sorting and routing mail; processing orders and initiating payments and preparing travel expense reports; assisting with new student orientation and other OAA-related events; and the ability to handle multiple tasks in a fast paced office while interacting effectively with faculty, students, staff. For a complete position description, go to: http://www.ohr.wisc.edu/WebListing/Classified/PDDetail.aspx?vacid=73870&title=16600 For UW-Madison Campus safety information and crime statistics/annual Security Report, see http://www.wisc.edu/students/faculty/safety.htm, or call the Dean of Students office at (608) 263-5700 for a paper copy. Employment will require a criminal background check. Job Knowledge, Skills and Abilities: Excellent oral and written communication skills; ability to maintain confidentiality in office/student matters; strong organizational skills including the ability to multi-task and problem-solve while maintaining a calm, professional demeanor in a fast-paced environment, and ability to organize and maintain confidential files; knowledge of or ability to learn the basics of admissions processes and educational program structures; working knowledge of basic computer programs, including email, word processing (MS Word), spreadsheets (Excel) and electronic calendaring systems; working knowledge of or ability to quickly learn ISIS, Oracle, OASIS; and open to professional development and learning new skills. You must have taken and received a passing score at the Entry level on the Office Support exam in December 2008 or later to apply for this job. You will be using your Office Support score to apply for this vacancy and you must have a current score of 70 or greater.Application information must be received by November 30, 2009. In addition to taking the exam, you must apply online by following these steps: If you have a Wisc.Jobs account: Click "Log in to Apply" at the top of the job announcement and log into your account. Click “Apply Now” at the top of the job announcement. Review your Job Application and make any necessary updates and click "Continue." Complete the Job Preferences screen and click "Continue." Once you are on the Application Status page, click on the “Use Current Score” button. You will get a message stating that “Your current score has been successfully applied to this recruitment.” If you did not have the “Use Current Score” button, you have either not taken the Office Support exam or it has not been scored yet. As of March 2009, there is a pre-registration requirement for applicants to take the Office Support exam. In order to be eligible to take the next exam, be sure to follow the instructions on the Job Announcement for the Office Support exam. If you do not have a Wisc.Jobs account: Click "Log In" at the top of the webpage. Click the "Create New Account" Button and follow the steps to create a new account. Click "Apply Now" at the top of screen and complete steps 3 - 6 from above. If you need assistance with the online application process, call the Office of State Employment Relations' help desk at (608)267-1012. Or, you may send an e-mail to chr@ohr.wisc.edu. You must include the following information: First and Last Name Social Security Number as provided when you took the office support exam Specify you are interested in the School of Veterinary Medicine vacancy 0903485 If you do not have access to e-mail or the internet please contact Kate Lanphear at (608) 262-4564 or fax information to (608) 265-3335.
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