Starting pay is $15.106 per hour and includes excellent benefits. Position is in schedule/range 02-11; $15.106. A six month probationary period is required.
To be eligible to apply for this position, you must have taken the Office Support exam
within the last year. Your civil service score must be 70 or higher at the appropriate level
of the vacancy (entry, intermediate, or advanced) and you must apply within 1 year of your
exam date. Please check your Wisc.Jobs Job Cart to ensure that you have a current passing
score for this position.
The Department of Transportation, Division of Transportation Investment Management, Bureau of Aeronautics has a vacancy for a full time Operations Program Associate at their Hill Farms Office in Madison.
Job Duties:
This position reports directly to and receives direction from the Bureau Director. This position provides a wide range of program assistance of considerable complexity to the Aeronautics Director and to the Section Chiefs and other Aeronautical professionals in the Bureau, including: • Organizes the Bureau Director’s daily activities by scheduling meetings, calendar maintenance, and other arrangements, as necessary. • Provides critical support for the Directors direct involvement in the National Association of State Aviation Officials (NASAO) relative to Chair and Regional Director responsibilities. • Perform functions directly related to the management and coordination of the Bureau’s Aircraft program which includes the use and maintenance coordination of Department/BOA aircraft with the Division of State Patrol and other state agencies. • Perform functions directly related to the management of the external education, communication and recognition outreach program. • Coordinates Bureau-wide functions and provides administrative assistance to supervisory and professional staff. • Provides critical program support activities for certain Section programs including Aviation Education and Aeronautical certification. • Maintains financial accounts necessary to the acquisition of Aeronautics and related equipment; prepares and processes purchase orders and requisitions required for vendor advance and final payments for these programs. • Coordinates and maintains specific Bureau files of program-related data and coordinates or performs numerous related administrative functions necessary to the operation of the Bureau and each specific program. • Coordinate with the Governor’s office on approving Findings which commit state and federal funds and create a funding vehicle for the airport development program. • Provides division wide purchasing and procurement services, and maintains the Bureau physical inventory.
Prior to any appointments for a position filled from this recruitment/announcement, candidates may be subject to a comprehensive criminal background check which may include fingerprinting.
Ability to communicate accurately and effectively in written and oral formats.
Knowledge of computer software applications necessary for creating complex technical documents, reports and for creating and maintaining databases.
General knowledge of aircraft scheduling and aircraft maintenance (DOA Operations Manual, Federal Aviation Administration [FAA] policies)
General knowledge of the aviation industry including operational and business aspects of general aviation.
Knowledge of aeronautical references, language and phraseology.
General knowledge of finance, accounting and budgeting.
Knowledge of payment, auditing and tracking.
Knowledge of purchasing, procurement and inventory.
Knowledge of planning and organizing large educational and technical conferences/events.
Knowledge of relevant FAA Regulations (Title 14/Code of Federal Regulations Parts 23, 43, 47 and 61).
Knowledge of legislative and congressional members.
Writing and editorial skills necessary for organizing and producing industry related publications, technical articles and posters/pamphlets and brochures.
You must apply online to be considered for this position. You must have taken and received a passing score of 70 or higher at the Advanced level on the Office Support exam after March 2009 to apply for this position. You will be using your Office Support score to apply for this vacancy, if you have a current score. If you have not already taken the Office Support exam, you are not eligible to apply for this position. Applicants registered for the March 13, 2010 Office Support exam are not eligible for this position. Once you are on the Application Status page, click on the “Use Current Score” button. You will get a message stating that “Your current score has been successfully applied to this recruitment.” If you did not have the “Use Current Score” button, you have not taken the Office Support exam.
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