| THE OFFICIAL EMPLOYMENT SITE OF WISCONSIN STATE GOVERNMENT | |||||
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Corrections, Department of Program Assistant - Advanced - Confidential - TARGETED RECRUITMENT - CURRENT OFFICE SUPPORT VACANCYJob Announcement Code(s): 10-01003
To be eligible to apply for this position, you must have taken the Office Support exam within the last year. Your civil service score must be 70 or higher at the appropriate level of the vacancy (entry, intermediate, or advanced) and you must apply within 1 year of your exam date. Please check your Wisc.Jobs Job Cart to ensure that you have a current passing score for this position. The Department of Corrections administers Wisconsin’s state prisons, community correctional centers, and juvenile corrections programs. It supervises the custody and discipline of all prisoners in order to protect the public and seeks to rehabilitate offenders and reintegrate them into society. The Department of Corrections (DOC); Division of Management Services (DMS); Bureau of Technology Management (BTM), central office 3099 E. Washington Ave, Madison, WI located on Madison’s east side easy access and on-site parking. Job Duties: This position provides administrative services to the Bureau Director, BTM Management, and the BTM department. The position is accountable for the management of the office of approximately 90 full-time, limited employees, contractors, and managers; numerous, multi-faceted special projects, cutting across Bureau, Region, and Division lines; and requires the use of a high level of independent judgment. This position is responsible for preparing specialized documents, charts, reports, and other materials for internal bureau use and for demonstrations or presentations at DOC offices and sites around the State and country. The position involves handling and preparing correspondence which impacts the employee/employer relationship, including hiring, grievance responses, and disciplinary letters. The duties of this position include the responsibility for preparing policies and procedures for internal Bureau operations in personnel, purchasing, and computer security. This position functions as BTM’s liaison for building maintenance issues and space management.Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DOC sponsorship) at the time of application. No contracts. The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting. Well Qualified Candidates: will have prior experience working in IT and HR administration, also strong ability to independently multi-task. Job Knowledge, Skills and Abilities: Knowledge of office management procedures and techniques; professional office policies, procedures, and organizational structure; presentation and communication methods including interacting with all levels of management, technical, and office staff; working knowledge of Microsoft Office products-Word, Excel, Access, Outlook, PowerPoint, etc.; knowledge of computerized information systems; statistical methods, concepts, and procedures; purchasing guidelines, policies, and procedures; space management policies and practices; ability to collect, compile, examine, and evaluate data/information; work independently setting own priorities to meet the demands of the job; excellent oral and written communications skills; and organizational and planning skills.You must have taken and received a passing score at the Advanced Level on the Office Support exam on April 8, 2009 or after or later to apply for this job. You will be using your Office Support score to apply for this vacancy and you must have a current score. In addition to having taken the exam, you must apply online by following these steps: You must have a WiscJobs account. (If you do not you must create your account before you can apply.)
If you have a WiscJobs account:
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