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Public Instruction, Department of

Financial Specialist 4 - Re-Announcement
Job Announcement Code(s): 14-03542

Classification Title: / JAC:
  Job Working Title:

Type of Employment:
Full Time (40 hrs/week)
Starting salary will be $18.024 per hour ($37,634 per year). This position is in pay schedule 02, range 13. A six month probationary period is required.
Laura Tetting, Human Resources Specialist, 608-266-2189 or
Bargaining Unit:
Area of Competition:
Deadline to Apply:
The previous publication date was 8/1/14. The previous deadline date was 8/18/14.
Exam Information:
Preview Exam  

The Department of Public Instruction (DPI) is committed to ensuring every child graduates ready for further education and the workforce. We must align our efforts so students are learning the skills and knowledge necessary to become contributing members of our communities. To build on our long-standing commitment to public education, we strive to recruit and retain quality employees. Our employees are vital to the success of our students, schools and communities. For more information about DPI, please go to

The Department of Public Instruction, Division for Finance and Management, Management Services Team, is currently seeking applicants to fill a Financial Specialist 4 position. This position is located at 125 South Webster Street, Madison.

Job Duties:   

Under general supervision of the Director of Management Services, this professional position serves as the financial lead worker for six independent 501(c)(3) career and technical student organizations (CTSO) with more than 38,000 student members and hundreds of adult advisors and community-based board members. This position includes duties that require the knowledge, application, analysis and reporting of accounting theories and principles utilizing Generally Accepted Accounting Principles (GAAP) and requires independent judgment.  The CTSO’s are related to federal and state career and technical education programs administered by the Department of Public Instruction (DPI) and have fund sources totaling $2,000,000 from Federal (FED), state (GPR), program revenue (PRO), and student membership dues.  This position requires the precise fiscal interpretation of Federal and state law, DOA and DPI policies and the by-laws of each CTSO.  This position is also responsible to design, test, implement, maintain and improve an automated fiscal reporting system for each CTSO using the Peachtree general ledger accounting software as well as be responsible for CTSO accounting, cash management, budgeting, and financial reporting. 

In addition, this position coordinates the annual financial audits by an independent financial auditor, and provides documentation, direction, training and coordination between department staff, the CTSO’s, external CTSO boards and advisors.  This position acts as the liaison with department management, consultants and other program personnel on all CTSO issues and designs and manages accounting procedures and systems to ensure consistency across the CTSO’s.  This position also presents financial information, financial policies and procedures for all CTSO’s to assistant superintendents, directors, department consultants, the CTSO’s Board of Directors and its advisors.

Special Notes:   

A criminal background check will be conducted prior to an offer of hire.

Job Knowledge, Skills and Abilities:   

Knowledge of modern accounting and auditing theory and practice; generally accepted auditing standards and accounting principles (GAAS and GAAP) for governmental and non-profit 501(c)(3) organizations, programs, activities and functions; of state and federal laws, regulations, policies and procedures related to government appropriations and budget principles; computer systems such as InfoMaker, Peachtree, Quickbooks and other comparable systems; current software applications including, but not limited to, the Microsoft Office Suite (including Word, Excel and Access), and Internet Explorer; and methods used in negotiating problem resolution. Knowledge of and ability to administer databases and spreadsheets, retrieve data, and disseminate information. Strong analytical skills and ability to identify and implement solutions. Strong skills in planning, process improvement, organization and project management. Ability to prepare clear and concise oral and written reports; effectively and efficiently manage the timely completion of simultaneous tasks with firm deadlines; maintain effective working relationships with coworkers and customers; work with diverse populations; make decisions using good judgment; and work independently.

How To Apply:   

Apply Online!

If you have not already done so, you will need to create an account. After you are logged in and are viewing the announcement, click "Apply Now." You will be asked to provide your personal information, and attach a resume.  In additional to this information, you will be required to complete the online exam. You can preview the exam questions by clicking on the “Preview Exam” link above. After reviewing the exam questions, prepare detailed written responses to each of the three (3) exam questions. Submit your exam responses by copying and pasting your responses into the appropriate fields in the online exam. Your response to the exam questions will be used along with your resume to determine your eligibility for this position. Online applications that do not include all of the requested materials will NOT be considered.


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