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Wisconsin Technical College System Board

Support Specialist 

Job Announcement Code(s): 19-00074

County(ies):
Dane
Classification Title: / JAC:
  Job Working Title:
OPERATIONS PROGRAM ASSOCIATE 19-00074
    Support Specialist

Type of Employment:
Full Time (40 hrs/week)
Salary:
Starting salary is $16.05 per hour. The pay schedule/range is 02-11. A twelve-month probationary period will be required. Full benefits available.
Contact:
Brenda Powles, HR Program Officer, 608-267-9745, brenda.powles@wtcsystem.edu
Bargaining Unit:
Non-Represented
Area of Competition:
Open
Deadline to Apply:
1/23/2019

Assessment Information:
16470 -  160  OPERATIONS PROGRAM ASSOCIATE 
Preview Assessment  

Do you enjoy planning events? Then check out this opportunity for a Support Specialist at the Wisconsin Technical College System Office!

The Wisconsin Technical College System Board (WTCSB) has a 50 person office in Madison, Wisconsin. The office provides oversight, leadership and collaboration opportunities for the 16 technical colleges which make up the Wisconsin Technical College System. The WTCSB provides Wisconsin with critical, essential, technical occupations for which the economy of our state is dependent on to advance. WTCSB responds to the needs of our communities, working closely with employers to identify innovative programs and educate individuals, providing a skilled workforce to Wisconsin. Check us out online at https://www.wtcsystem.edu/.

Position Summary:   

The Support Specialist provides a variety of administrative/technical support services to staff for the Office of Student Success and the Office of Instruction. The majority of duties include conducting meeting/event planning support services such as scheduling conferences/calls, reserve meeting rooms and equipment for off-site meetings, ordering catering services, booking hotel rooms and making speaker arrangements.  This position performs on-site registration as necessary. The Support Specialist also provides administrative support to division and the agency. This position reports to the Associate Vice President of Student Success.

Special Notes:   

Prior to any appointments for this position candidates will be subject to a criminal background check. WTCS does not sponsor work visas.  Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.  Some travel required and applicants must have a valid Wisconsin driver's license upon appointment.   This is not a work from home position.

Qualifications:   

Qualified applicants will have:


-  Experience doing event planning activities such as scheduling, reserving space, ordering food, etc.


Experience using software for word processing, email and spreadsheets (e.g. Word, Excel, Outlook etc.)


Experience managing accounts and records


 


Well-Qualified applicants will have:


Experience working with contracts and/or procurement


-  Experience creating templates and reports


-  Experience making travel arrangements

How To Apply:   

You must apply online and take the assessment to be considered for this position. Click on the "Login to Apply" button at the top of this announcement. Application materials will not be accepted if received in an e-mail, as a hard copy, or a fax. You will be required to complete a civil service assessment by attaching a cover letter and resume. Your cover letter and resume will be considered the civil service assessment. Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employee as a reinstatement) should complete the application process. Your resume and letter are both part of the assessment to determine eligibility for the next step in the selection process, so please be sure they clearly illustrate your qualifications as they relate to the information in this job announcement. It is highly recommended that you customize your materials before attaching them.  Failure to submit all required materials will result in an incomplete application and ineligibility for this position. Materials will be evaluated by one or more subject matter experts and the most qualified applicants will be invited to participate in the next step of the selection process.


Questions regarding this recruitment can be directed to Brenda Powles at brenda.powles@wtcsystem.edu.

 

 
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