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Military Affairs, Department of

Emergency Management Operations Program Associate 

Job Announcement Code(s): 18-03422

Classification Title: / JAC:
  Job Working Title:

Type of Employment:
Full Time (40 hrs/week)
Starting pay will be $16.05 per hour, plus an excellent benefit package (02-11). A twelve-month probationary period is required. For current permanent state employees, pay will be set in accordance with the State Compensation Plan.
Allisa Brown, HR Specialist Senior, 608-242-3164,
Bargaining Unit:
Area of Competition:
Deadline to Apply:
Please apply by 11:59 PM on Monday, December 17, 2018 to be considered for employment.
Assessment Information:
Preview Assessment  

The Division of Wisconsin Emergency Management is seeking candidates with a clerical/office experience, who possess outstanding interpersonal skills, customer service experience, and experience with Microsoft office products.  They currently have two vacant operation program associate positions.  These positions are with the Department of Military Affairs, Division of Wisconsin Emergency Management (WEM), located at 2400 Wright Street in Madison.  

Position Summary:   Position one:
Under the supervision of the Training and Exercise Program Manager, this position provides programmatic and administrative support services to the State Training and Exercise Section of the Division, which includes multiple Exercise/Training Officers and Community Preparedness Coordinator. This position involves coordinating various activities for the Division’s training and exercise program in accordance with a wide variety of policies and procedures. This is the sole administrative support position in the unit and is responsible for the overall scope of office management functions and activities for three statewide functional areas with varied customers. This position is responsible for monitoring and evaluating office management and customer support procedures and providing recommendations for improving efficiency and effectiveness of office management activities. It is also responsible for providing general assistance to the Division Management as may be requested.

Position two:
Under the general supervision of the Radiological Emergency Preparedness (REP) Section Supervisor, the Operations Program Associate will provide administrative and program support to the REP Section and Planning Section. This position will assist professional staff with research and review of federal planning guidance and regulatory directives; inform customers of reporting requirements; estimate budget projections and track expenditures; organize training and outreach events; coordinate activities with external stakeholders; record minutes during meetings and develop agendas; coordinate exercise logistics; pickup and distribute organizational mail; and maintain programmatic records.

To request full position descriptions please email HR Contact above.

Special Notes:   

This position requires:

Possession of valid Wisconsin driver’s license

This position will participate in emergency response exercises and may assist in the response to actual emergency situations, which may involve overnight travel, with little or no advance notice, for extended periods of time, including weekends and evenings.


Well Qualified Applicants:


1.  Experience maintaining records for various section programs


2.  Compile related information, statistics, databases, and charts for inclusion in reports


3.  Experience in the field of emergency management or public service


Qualified Applicants:


1. Using a variety of computer programs, including but not limited to Microsoft Word, Outlook, Power Point, Excel and Access


2.  Accurately and efficiently compose, format, edit, update, reproduce and disseminate various types of correspondence to include memorandums, letters, agendas, itineraries, meeting minutes and other documents as needed. 


3. Serve as receptionist or point of contact: receive, create and respond to emails, and other communications.

How To Apply:   

To apply, click “Log In” to access your WiscJobs account (or to create a new account if you don’t already have one). Once you are logged in, click “Apply Now.” You will be asked to provide your personal information and attach your resume (limited to 3 pages). You will also be prompted to insert a letter of qualifications (limited to 3 pages).

Applicants who do not submit all required materials will be not be considered for this recruitment. Application materials must be submitted by 11:59 PM on the deadline date listed above.

Application materials will be evaluated by a panel of Subject Matter Experts, and the most qualified applicants will be invited to participate in the next step of the selection process.

Current state employees: if you are interested in being considered, please follow the application process described above. Pay for current employees will be determined in accordance with the State Compensation Plan.

Additional information regarding the State's hiring process is provided on the WiscJobs FAQ page. If you have questions, please contact the HR contact above.


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State of Wisconsin
Division of Personnel Management
101 East Wilson Street • PO Box 7855 • Madison, WI 53707
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